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Workforce
Maintain employee, immigration, sponsorship, employment and Right to Work information in a central register.
→UKVI Sponsor Licence Compliance Software
Sponsor compliance, organised.
Bring workforce records, Right to Work evidence, sponsored-worker documents, payroll evidence, BACS matching, employee actions and structured compliance preparation into one secure Cloud portal.
Cloud plans from £29/month, billed annually. One organisation administrator account is included with each plan.
Admin MFA
Encrypted document storage
Employee self-service
Payroll evidence review
Built for UK employers managing sponsor-licence administration
Secure Cloud workspace
Structured evidence workflows
Developed by CloudNet Technologies Limited
A compliance operations portal
From workforce record to compliance dossier
SponsorAssist is designed around the practical evidence and administration cycle of a sponsor-licence team: maintain the workforce record, collect supporting evidence, review payroll information, act on exceptions and prepare a structured record for internal audit or compliance-visit preparation.
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Evidence
Store and review employee documents, track missing evidence and retain employee-submitted records.
→3
Payroll
Process payslips and BACS evidence and compare salary, payslip and payment information by payroll period.
→4
Actions
Review staff changes, absence evidence, reporting events, document processing and payroll exceptions.
→5
Dossier
Bring the records already held in the platform into a structured sponsor-compliance dossier for review and export.
Active Workforce Register
Maintain core worker information including immigration status, sponsorship information, employment dates, visa expiry, Right to Work information, salary records and employee references.
Encrypted Document Vault
Keep employee evidence inside the tenant workspace with AES-256-GCM encrypted document storage and controlled file-access checks.
Employee Self-Service
Give covered employees their own accounts to view information, access payslips, upload documents, report contact changes, submit leave or absence evidence and use internal messaging.
Visa & Right to Work Reporting
Review sponsored-worker records, visa and Right to Work information, relevant dates and supporting evidence from a dedicated reporting view.
Missing Evidence Reporting
Identify gaps in the documents and evidence expected for worker records, helping the administrator focus attention on incomplete files.
Structured Compliance Dossier
Generate a consolidated dossier from records available within the platform, including workforce, verification, absence and salary-related evidence for internal review and compliance preparation.
Payroll evidence workflow
Bring salary, payslip and BACS evidence together
SponsorAssist goes beyond storing documents. Its payroll-evidence workflow can process payslips, identify information from configured layouts, review BACS statement regions, create employee-specific evidence and compare monthly salary, payslip and BACS information.
Maintain salary history so the applicable salary can be reviewed by payroll period.
Use OCR-assisted payslip processing with tenant-specific templates and heuristic fallbacks.
Use configured BACS statement zones and employee BACS references to identify relevant payment evidence.
Create redacted employee-specific BACS evidence linked back to the master statement.
Flag payroll periods as matched, partial or requiring review based on the evidence available.
Monthly Payroll Evidence Review
Evidence workflow
| Period | Salary | Payslip | BACS | Status |
|---|---|---|---|---|
| Payroll period | Applicable | Gross + Net | Payment evidence | Matched |
| Payroll period | Applicable | Available | Pending | Review |
| Payroll period | Applicable | Pending | Available | Partial |
Illustrative workflow only. Automated extraction and matching supports administrative review and does not remove the need for human verification of source records.
Cloud security architecture
Designed around tenant separation and controlled access
SponsorAssist uses a multi-tenant architecture with independent organisation workspaces, role-based access controls and server-side checks around tenant document access.
We deliberately avoid broad claims such as “zero trust”, “Home Office approved” or guaranteed compliance. SponsorAssist is an independent software platform designed to support internal sponsor-licence administration.
Tenant-isolated organisation workspaces
Application records and document access are scoped to the organisation workspace rather than being presented as a shared unrestricted repository.
AES-256-GCM encrypted document storage
Stored tenant documents use authenticated AES-256-GCM encryption, with decryption designed to fail closed when the required encryption configuration is unavailable.
Authenticator MFA for the organisation administrator
The tenant administrator is protected by authenticator-based multi-factor authentication. Staff MFA can also be enabled or enforced where configured.
Controlled document access and activity logging
Server-side access checks restrict tenant document access and document-related activity can be recorded in the platform audit trail.
Straightforward Cloud pricing
Choose capacity that fits your organisation
All three Cloud plans provide the same core SponsorAssist compliance platform. The main difference is the number of active employee records included.
Cloud Starter
For smaller organisations that want structured sponsor-compliance administration without paying for unnecessary workforce capacity.
£29 / month
Billed annually at £348
Up to 10 active employee records
- One organisation administrator account
- Employee self-service accounts for covered employees
- Workforce and Right to Work records
- Encrypted document vault
- Payslip and BACS evidence workflows
- Salary / payslip / BACS review
- Evidence-gap reporting
- Structured compliance dossier
Most Popular
Cloud Growth
Our best-value package for growing organisations that need substantially more workforce capacity.
£49 / month
Billed annually at £588
Up to 50 active employee records
- One organisation administrator account
- Employee self-service accounts for covered employees
- Workforce and Right to Work records
- Encrypted document vault
- Payslip and BACS evidence workflows
- Salary / payslip / BACS review
- Evidence-gap reporting
- Structured compliance dossier
Cloud Professional
For larger sponsor-licence teams that need capacity for a wider active workforce in the managed Cloud environment.
£99 / month
Billed annually at £1,188
Up to 100 active employee records
- One organisation administrator account
- Employee self-service accounts for covered employees
- Workforce and Right to Work records
- Encrypted document vault
- Payslip and BACS evidence workflows
- Salary / payslip / BACS review
- Evidence-gap reporting
- Structured compliance dossier
More than 100 active employee records?
Talk to us about the appropriate hosted capacity and onboarding arrangement for your organisation.
Prices shown are annual subscription equivalents and are subject to the applicable service agreement, capacity limits and onboarding terms.
See the platform
Watch SponsorAssist's Cloud workflow in action
See how the platform brings workforce information, evidence processing, payroll review and dossier preparation into a single operational workflow.
What we can show in a live demonstration
A short guided session can focus on the parts of the system most relevant to your organisation.
Active workforce and sponsored-worker records
Visa and Right to Work reporting
Employee self-service and document submission
Payslip OCR and BACS evidence processing
Salary, payslip and BACS reconciliation
Missing evidence reporting and structured dossier generation
Frequently asked questions
SponsorAssist FAQs
Is SponsorAssist a replacement for the Sponsor Management System?
No. SponsorAssist is independent software for internal compliance administration. It does not replace the Home Office Sponsor Management System, prescribed Right to Work checks, official guidance or professional legal and immigration advice.
What does the employee limit mean?
The plan limit refers to active employee records in the organisation workspace. It is not limited only to sponsored workers, because the platform can also hold broader workforce and Right to Work records.
How many organisation administrators are included?
Each plan includes one organisation administrator account. Covered employees can have individual self-service accounts for their own records and actions.
Does SponsorAssist automatically guarantee sponsor compliance?
No software can responsibly guarantee compliance. SponsorAssist helps organise records, identify evidence gaps, review payroll evidence and support internal compliance workflows. Your organisation remains responsible for its legal and sponsorship duties.
Does SponsorAssist support payroll evidence review?
Yes. The current platform includes payslip OCR processing, BACS evidence workflows, salary history and monthly salary / payslip / BACS comparison to help identify matched, partial or review-required periods.
Can we discuss a customer-hosted deployment?
Yes. SponsorAssist is positioned primarily as a Cloud product, while CloudNet Technologies can also discuss a Localised deployment option for organisations with specific customer-hosted infrastructure requirements.
See how SponsorAssist fits your compliance workflow.
Book a short live demonstration and we can show the workforce register, evidence processing, payroll review and structured dossier workflow using the current Cloud platform.
Important legal notice:
SponsorAssist and CloudNet Technologies provide independent software designed to support internal sponsor licence compliance administration.
The software does not replace prescribed Right to Work checks, the Sponsor Management System, official Home Office guidance, or professional
legal and immigration advice. SponsorAssist and CloudNet Technologies are not affiliated with or endorsed by UK Visas and Immigration or the Home Office.